Kickoff Meeting Checklist

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 Major Tasks in Kickoff Meeting Agenda.

• Send email invitations and announcements to all participants of the upcoming meeting.
• Prepare a description of your project management concept and present it to stakeholders during the meeting.
• Prepare an expressive speech to show project importance by describing the value to both the contractor and the customer.
• Prepare a presentation to show the project management plan, project schedule and project budget to stakeholders.
• Define and approve the project scope and boundaries.
• Schedule major milestones.
• Review and confirm project goals and objectives.
• Discuss and confirm a list of deliverables including dates and interdependencies.
• Introduce members of your project team and review their roles and responsibilities.
• Introduce administrative staff of your project and review managerial roles and responsibilities.
• Provide information on the customer for the project team.
• Create copies of the project contract and share them with the project team.

 Management Standards of Project.

• Create a schedule for conducting weekly status meetings.
• Establish time reporting rules, including format of project repots and frequency of report submitting.
• Set rules for project data tracking and trending.
• Review and define project policies, including Planning, Implementation, Control, and Change Management.
• Define major project terms and definitions.
• Agree the definition of "completed" work.
• Explain approval procedures and decision-making processes.

 Organizational Requirements of Project.

• Establish project organizational standards, such as Project Chart, Developmental Goals, Teamwork, and Critical Success Factors.
• Establish methods for communications within the project, including types of communications (based on your communications management plan).
• Define basic rules for team behaviors during the project lifecycle.
• Set requirements for submitting status reports and reviewing issue lists.
• Set standards for storing project documentation and files.
• Provide a list of names and contact information for both the contractor and the customer.

 Results of Successful Meeting.

• All members of your project team have understood their contribution to the project.
• All members of the team have examined and met requirements for experience, knowledge and skills.
• At the end of your workshop, all stakeholders have understood and accepted the project management concept.
• The baseline budget and schedule of the project are approved by stakeholders.
• A report is created and shared with senior management of your project.

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