Office Inventory Checklist

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1. Goals of Office Inventory Management.
   • Make and maintain accurate records on available supply items and categories.
   • Create and maintain a list of authorized supply receivers.
   • Make and maintain a list of authorized suppliers and vendors.
   • Develop regular reports to keep track of available supplies in your office.
   • Plan re-orders and track dispatches.
   • Create a shared catalog that includes all the supplies and accessories across multiple departments of your company.
2. Key Duties for Managing Office Inventory.
   • Create a list of office supplies and accessories.
   • Make amendments to the list and update it on a regular basis.
   • Record and analyze acquisition information required for making decisions on replenishing office supplies and accessories.
   • Make budget and submit this document to the financial department.
   • Make reports on an annual form each fiscal year.
3. Office Inventory List.
   • Furniture and Room Accessories. The first item in your log will include records on office desks, chairs, file cabinets, shelves, lamps and trash cans. If there are some valuable and expensive items you need to make special notes and include their dollar cost in the list.
   • Computer Systems and Software. Most likely your office uses a lot of computer devices and software systems. Computer cases, laptops, monitors, scanners, printers, speakers & sound systems, video systems & cameras, microphones, projection systems, keyboards, mice and all associated connecting cables should be listed. Also uninterruptable battery backup supplies should be included in your example catalog. Each of the items should have the purchase price and purchase date. All the software packages and suites installed on office computers should be inventoried.
   • Communication Equipment. Electronic equipment for communications like telephones, faxes, copying machines, dictation machines, and intercoms should be included in your catalog. Computer systems for communication such as modems and routers should be also listed.
   • Office Supplies. Inventory requires you to make records on all the supplies and accessories used in your office. Papers, notebooks, diaries, date books, calendars, pens & pencils, markers, trash bags, envelopes and other supplies should be listed. You can use your sheet to periodically review available supplies and replenish them.
4. Office Inventory Optimization.
   • Use software to make, track and maintain records on available and missing supplies and accessories.
   • Make spreadsheets to calculate the purchase price per item and determine dates of re-ordering ...

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