Project Approval Checklist

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Project Approval Checklist:

• Approve Customer Benefits provided by the project’s products (Customer Acceptance):
  • Does the project’s product include all of the declared features?
  • Does the project’s product match the declared quality and usability specifications?
  • If it doesn’t fully match the specifications, then what tradeoffs where applied?
    (What was sacrificed, and how this influences the final project’s costs?).
  • Does the project’s product meet the official success criteria agreed with the Customer?
  • After all, is the project’s product ready and workable according to the Customer’s needs?
  • Does the project’s product need any unstipulated tweaking or rework?
    (If it needs, then what action plan will be applied to mitigate this?).
  • Is the project’s product ready for handover and follow-up implementation?
• Approve Return On Investment (ROI):
  • How the business usefulness of the project results can be explained in monetary terms?
  • What costs (both monetary and non-monetary) were invested into this project?
  • Whether your project stayed within its initial budget boundaries?
  • Were the extra costs paid, and were they properly calculated and justified?
  • How long it will take for the project to pay back?
  • Do you think the received outputs are worth of the investments involved?
  • After all, can be the project qualified as profitable?
  • Conduct a financial audit if any suspicious transactions were detected.
• Approve Delivery of Project Documents:
  • Is the full set of major project documents ready?
  • Has the Customer received his handover documentation (licenses, manuals, tutorials, etc)?
  • Has the follow-up, warranty and maintenance documentation signed with the Customer?
  • Is the “Lessons Learnt” conclusion ready?
  • Has the Impact Analysis been performed, if necessary?
  • Has the Product Acceptance certificate been signed by the key stakeholders?
  • Have all the project-related contracts been closed?
  • Have all the project-related claims and requests been properly closed?
• Approve Performance of the Project Team:
  • Does the project team is satisfied with their results and achievements?
  • Whether all of the project team members were fully committed to the project realization?
  • Was the responsiveness of the project team (to customer claims and ideas) sufficient?
  • Had the project team been acting professionally and competently during the project?
  • Had the incoming issues been properly addressed and resolved by the team?
  • Are the project team members properly recognized and rewarded for their achievements?
  • Is the Customer satisfied with the team performance and would he engage the same team members into future projects?
• Approve Performance of the Project Manager:
  • Has the Project Manager shown his professional traits and...

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