Project Control Checklist

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Progress:

• Regularly generate project status reports to keep abreast of the project progression in terms of the scope, schedule, costs and quality;
• Control completion statuses of phases and particular work packages;

Use routine reporting to identify what has been done so far and what has not.

• Control and summarize costs paid so far, to compare them against the budget performance plan;

Use Earned Value Analysis to compare the value created against funds spent up to a moment.

• Track how well the actual project execution matches the planned timeline and milestones:
  • Control and report current durations of completed project tasks;
  • Compare them against initially planned durations of tasks;
  • Forecast project completion time to define whether the project schedule is on track;
  • Check whether the project reaches its planned milestones on-time;
• Control scope of the project to prevent its modification while the project is on the run;

Make sure all changes are implemented via applicable change management procedures to avoid uncontrolled project creep that might collapse the project.

• Apply early caution criteria on project checkpoints to prevent overrun on budget or timeframe;

Adjust project deviations early, but align your response with the project tolerance parameters to avoid overcontrol issue.

Deliverables and objectives:

• Control ongoing results of the project to know if you get everything you should have so far;

The progress is assessed by the achievement (or not) of specific objectives.

• Examine produced deliverables against appropriate success and quality standards;

Continually address the project tolerance measures to prevent low-value polishing.

• Validate deliverables that meet the standards during special meetings with customers;

Use applicable procedures of customer acceptance where needed or possible.

• Strictly control and document success on delivering the project results;

Use checklists to cross out the deliverables which have been already properly completed.

• Control whether obtained results can still properly work for the project objectives;

Make sure that assumptions and needs underlying the project are still relevant.

• Identify fails, delays or underperformance early as possible and response them as appropriate:
  • Investigate why certain deliverable is delayed or failed;
  • Generate corrective and preventive action plans;
  • Consider adding changes in project scope (if no sufficient correction can be applied);
• Keep abreast of how the project is actually moving towards its objectives;

Use checklists to control step-by-step attainment of goals to learn if the overall direction of the project is still in line with the purposes of the project.

• Every controlled and verified deliverable is to be listed for a given milestone;

If the deliverable satisfies the need and date it has been expected to then an objective has been completed successfully.

Quality:

• Control how well defects in quality are prevented by adherence to appropriate procedures;

Continually make sure the quality management plan is known by the staff and working well.

• Monitor how the quality is gradually built in from the start of creating certain deliverable;

Remember that quality should be continually planned and realized as an embedded feature.

• Make sure there are enough of quality control-feedback loops implemented;

Accurate predictive quality controls enable detecting and rectifying issues early.

• Control and test every deliverable to compare it against expectations defined in the quality plan;

Reason any deviations as ones which are not critical (tolerated) and those which need a redo.

• Forecast how quality deviations may affect further course and results of project execution;

Monitor quality log documents to seek ...

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