Project Decision Making Checklist

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Analysis of Decision Making Grounds:

• Identify a starting point of decision-making process;
• Classify a need for decision: an emergent problem or a need in adjustment;
• Describe and evaluate the situation to better seize its sense;
• Imagine what can happen if the situation is not responded with a decision;
• Define its priority (importance) and terms of urgency (timeframe);
• Study history of the situation, and consider all underlying factors and assumptions;
• Analyse the development trends and the driving powers behind the scenes;
• Determine potential costs and possible effects of not acting on the situation;
• Consider how interests of the project stakeholders can be affected;
• Determine the objectives and anticipate character of decision to be made;
• Anticipate positions of the project stakeholders;

Planning the Decision Making Process:

• Specify the subject of consideration (what you need to discuss and resolve);
• Define what lies beyond the topic of consideration (what shouldn’t be involved);
• Set constraints: identify matters that cannot be negotiated and aren’t tolerated for tradeoffs;
• Determine the objectives of decision-making (what is the point of future decision);
• Define time available to produce a solution;
• Select the most suitable methods to generate solutions;
• Compose the procedure and allocate assignments on the process;
• Collect information that is necessary, or can appear helpful, for decision-making;
• Identify attendants and define their contributions into decision-making process (roles);
• Formulate the process scope and arrange its practical organization (including room for meeting);
• Schedule the meeting and make sure it doesn’t compete with other important commitments;
• Request all planned participants to attend the session;

Process of Decision Making:

• Generate a number of ideas and solutions (for example using a brainstorming);
• Make a list of ideas to categorize all the solutions and options you have generated;
• Focus on each of the proposed ideas and analyze their pros and cons;
• Discuss every proposed solution with people who are competent in these questions;
• Involve external judgement, where possible, to obtain a fresh vision from different angles;
• Prioritize ideas by criteria of feasibility, urgency and efficiency;
• Identify the most rational decision among all listed ones;
• Examine and approve this solution with a help of the following questions:
  • Will this decision comply with the project plan and corporate strategy?
  • Why do you think this solutions will work for the situation in the best manner?
  • Why this solution is considered to be better than alternatives?
  • Will you be able to obtain the best possible outcome from this solution?
• Consider opposition that may arise against this solution;
• Negotiate and compromise with stakeholders opposing this solution;
• Define a need in improving or updating the solution;
• Model and examine consequences and effects...

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