Project Design Checklist

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1. Project Proposal.
   • Define the purpose and major goal of your project.
   • Make a summary of the problem the project will try to solve.
   • Describe business background related to the project.
   • Identify positive, negative and neutral environmental factors that have an impact to the project.
   • Propose a solution that addresses the problem, considering the factors.
   • Analyze alternatives to the project and explain why the proposed solution is the best option.
   • Perform feasibility study to determine technical reasonability ad cost-effectiveness of the project.
   • Develop a project proposal document that summarizes the project idea and solution.
2. Deliverables.
   • Describe in detail all of the things you intend to deliver as a result of project work.
   • Identify user requirements that determine configuration and design of deliverables.
   • Specify acceptance criteria that will be use to determine whether produced deliverables are acceptable.
   • Develop a timeline that explains when you expect to produce deliverables.
   • Make a general list of resources required for delivering the project.
   • Identify stakeholder involvement level that indicates how key stakeholders (customer and user) can influence deliverable status.
3. Resource Estimation and Enquiry.
   • Perform a cost analysis to calculate total expenses of the project.
   • Use results of the analysis to create a table with project cost estimates.
   • Make a rough estimate of budget required to complete the project.
   • Estimate activity durations to determine how much time is required to perform every activity planned.
   • Develop a preliminary schedule that defines total duration of the project, based on activity duration estimates.
   • Create a funding enquiry that explains total project costs, support the project concept and requests the sponsor for necessary investments.
   • Submit the enquiry to the sponsor for review and approval.
   • Receive approval from the sponsor and proceed to team assembling and building.
   • Rework your funding enquiry if the sponsor rejects it (remember to consider all suggestions and notes of the sponsor).
4. Team Composition.
   • Make a list of skills and abilities that team candidates should meet to become team members.
   • Conduct group and individual interviews to select the best candidates for the project team.
   • Develop a team charter document that defines roles and responsibilities of team members.
   • Assign team member to defined roles and responsibilities.
   • Select individuals for the role of team leader and be sure they have enough competencies to guide, supervise and motivate their teams.
   • Develop a team composition summary that briefly explains what duties every individual is responsible for.
   • Submit this summary to the project manager for review and approval.
   • Schedule the kick-off meeting with the team and develop a meeting agenda that includes action items for presenting the team to the senior management and explaining the project and its goals.
5. Governance.
   • Identify key roles for governing the project.
   • Select the best candidates for governance roles.
   • Establish a steering committee that will govern the project through providing oversight and control.
   • Develop an organizational chart that explains how the senior staff will govern strategic decisions.
   • Define reporting and communication rules for all project participants.
   • Establish document standards and requirements.
6. Design Plan.
   • Identify and structure key phase of the project implementation process.
   • Set high-level deliverables and goals for every phase.
   • Develop a work decomposition structure to define the smallest pieces (tasks and activities) of project work to be done by the team.
   • Assign tasks and activities to team members.
   • Be sure team leaders have performance criteria for measuring task status and success.
   • Finalize the project budget and agree this document with the project manager and the sponsor.
   • Finalize the project schedule that includes a detailed timeline with milestones and tasks.
   • Get approval for project launch from ...

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