Project Governance Checklist

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1. Goals

• Generate guidelines and procedures for managing your project at the highest, strategic level.
• Manage change requests and proposals.
• Control risk exposure.
• Provide finance and control financial returns.
• Ensure compliance through continuous monitoring and reporting.
• Ensure that the project meets desired outcomes.
• Define rules of reporting and communication.
• Develop a map of high-level processes (phases) required for completing the project.
• Provide full transparency of project activities.
• Develop an organizational structure.
• Provide oversight of project objectives.

2.  Key Roles

• Project Leader
• Steering Committee
• Development Team
• Consortium
• Contractors

3.  Duties of Project Leader (Manager).

• Manage conceptual development, planning, proposal preparation, project funding.
• In collaboration with Steering Committee and Consortium, make decisions regarding strategic development, project implementation, budgeting, communication, training, reporting, and evaluation.
• Promote and maintain partnership through sharing importance, value, and benefits of the project.
• Manage financial flows throughout the project lifecycle.
• Provide administrative support to Development Team.

4.  Duties of Steering Committee.

• Provide oversight of the project.
• Review and approve funding proposals.
• Give advice and recommendations regarding project implementation.
• Participate in strategic development of the project.
• Promote and maintain confidence of the project.

5.  Duties of Development Team.

• Participate in the implementation process.
• Develop the product and produce deliverables of the project within desired timeframes.
• Perform tasks and activities defined by the general plan.
• Report on issues and problems to Project Leader on a regular basis.
• Participate in training programmes.

6.  Duties of Project Partners (Consortium).

• Represent a range of project practitioners (funding partners, data holders, end-user groups) involved in partner relationships.
• Provide professional and technical support.
• Provide funding and financial support.
• Promote consensus vision of the project and its benefits.
• Suggest Steering Committee on key issues and concerns of the project.
• Audit progress of the project.

7.  Duties of Contractors.

• Provide goods and services necessary for ...

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