Project Release Checklist

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Project Release Checklist:

• Approve the project’s outcomes against the pre-planned success criteria and make sure the work results satisfy all requirements and therefore can be accepted to final release (with a help of the Project Acceptance Plan);
• If some problems are detected yet, then take care of necessary actions to rectify them prior to project release:
  • If the problem(s) is considered as major or critical one(s), then immediately design a plan to resolve the issue(s):
    • Estimate time to be taken by realization of this plan and consider postponing the date of official release;
    • If the release date will be postponed, then take care of announcement to stakeholders, community and publicity as appropriate;
  • If the problem(s) is considered as minor and not critical, then take care of follow-up actions:
    • Establish a plan to resolve the issues on the stages of handover, implementation or other follow-up stages (in a case of software, problems can be resolved with a help of a patch);
    • Make sure project users are informed about these problems and plans on their resolution;
• Once the quality and functionality of the project’s results are completely approved and accepted by the project key stakeholders, they need to go through final procedures:
  • Checking the Technical Configuration of project products to make sure there is a full set of items to be delivered (to customers or to the market), according to the project specifications;
  • Conducting the necessary range of pre-launch workability testing procedures:
    • Testing integral workability of the project’s product;
    • Testing the particular components of the project’s product;
    • Testing additional and supportive items, such as documentation;
  • Audit of documentation: project documents, user guides, handbooks, etc;
• Prepare all release-related facilities and items:
  • Packaging to make the project’s results attractive;
  • IT utilities and physical base to implement the project’s results;
  • Web-site framework and content to represent the project’s results;
  • Marketing materials to introduce the project’s results to audience;
  • Artworks: logos, colors, mottos, etc to make the project’s results recognizable;
• Inform the customer representatives (if it is a tailored project) about your readiness to release the project results:
  • Agree with them upon the Project Handover Plan (trainings, implementation, etc);
  • Agree with them upon the Project Maintenance Plan (follow-up support and collaboration);
• If the project results are to be introduced to a wide audience, then finalize development of a set of all necessary policies at organizational level:
  • Marketing strategy to support entering the market with project results:
    • Their unique qualities;
    • Their benefits to buyers and users;
    • Their advantageous pricing;
    • Their advantages over the competitors;
  • PR strategy to make people aware of project release:
    • A way to approach publicity (a wide target audience);
    • A way to approach community (people expecting the project results);
    • A way to gain and secure popularity of the released project’s products;
  • Support and Maintenance strategy:
    • Organization of Support ...

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