- Make sure a competent candidate is proved and assigned to the position of PM;
- Consider all skills and competencies which will be required during the project execution;
- Estimate efforts and skilling associated with every task on your WBS;
Associate the tasks on your WBS with necessary type and amount of labour.
- Plan involvement of certain specialists into every task for its successful completion;
- Consider adding more resources to tasks which can be done faster if more people engaged;
Study expediency of task crashing method to compress your project schedule.
- Estimate compensations to be paid to workers;
Base your figures upon average hourly rates for specific kinds of labour and estimated efforts required for every task.
- Budget compensations and plan specific assignments on every task;
- Plan project workforce engagement over the whole project duration:
- Define the project’s requirements for part-time and full-time workforce.
- Identify project roles and functions that can be covered by services of one-time contractors.
- Identify project roles and functions that need service of permanent project staff.
- Determine which project roles can be filled by own resources of the organization;
- Learn which project roles will need resources engaged from outside;
- Learn which project roles can be covered by providing trainings to existing resources;
- Create project team charter to document required roles and responsibilities;
- Compose specific employment plans and delegate specifications to HR dept;
Build recruitment strategy/schedule to satisfy project needs in human resources.
- Create working schedules for the team members and communicate these schedules to them;
Planning Administrative Resources:
- Ascertain the business justification is complete, reviewed, and accepted by the project owners;
- Review the project benefits to know how critically they are dependent on timeframes;
Some project benefits can lose their value as the target dates are missed.
- Estimate duration of all tasks and draw project timeline to see how you can fit the time limits;
- Implement adjustments to compress the schedule if it doesn’t fit into the desired timeframe;
Consider adding more resources to tasks, executing tasks in parallel or reducing project scope.
- Estimate the project budget and define whether funding can be provided by your organization;
Justify the budget as worth of investment (calculate ROI and payback period).
- Plan activities to engage additional funding or to establish project sponsorship;
If necessary, seek for financiers or partners with which you can share the financial burden.
- Define resource of administrative support provided to the project by the stakeholders;
Consider what level of support the project stakeholders and organizational managers can grant to the project team in order to promote the project execution.
- Identify managerial resource and competencies provided to the PM;
- Plan responsibilities and contribution of all the project stakeholders;
- Agree upon the project acceptance criteria with the project owners/customers;
Ensure the clear acceptance criteria are collaboratively preplanned and verified by customers.
- Plan specific business processes that will be used during the project execution:
- Deliberate optimal and reasonable workflows for ad-hoc processes.
- Explain these processes in specific documents, manuals and procedures.
- Elaborate every process’s architecture to guide practical implementation.
- Make sure all regulatory documents and organizational assets are ready and verified:
- Project management plans.
- Risk management plan.
- Quality management plan.
- Team management plan.
- All possible specifications.
- Refine the project schedule and budget as the project plan is getting more and more improved;
Polish the plan details since any related facts are getting clearer.
Planning Tangible Resources:
- Plan toolset necessary for the project team to work;
Consider tools, software and hardware that will be used by the project team members.
- Estimate consumable materials needed to complete the project tasks;
Plan the costs of acquiring necessary amounts of raw materials.
- Define a need for furniture and equipment (for the major processes and for management);
Plan the infrastructure and technology to be utilized during the project.
- Estimate the costs of establishing individual workplaces for professionals and supplying them;
- Plan renting premises, deploying infrastructure and equipment to organize working processes;
- Consider establishing the Project Office (plan its location, arrangement and maintenance);
- Plan logistics ...
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