Project Staffing Checklist

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1. Recruitment.
   • Forecast and determine manpower needs through developing a staffing inventory.
   • Create a job requirements list that explains what requirements candidates to your project staff should match with.
   • Notify all candidates about job requirements.
   • Start receiving and reviewing applications and CV’s from candidates.
   • Select and invite those candidates that present matching faculties and experience in their applications.
   • Conduct interviews with invited candidates to screen and test their abilities and skills.
   • Select the most suitable and matching candidates.
   • Appoint those candidates to appropriate positions and roles which are defined by your staffing inventory.
2. Planning.
   • Design a role requirements table that includes a list of project roles, skills, and number of staff required to fulfill roles.
   • Develop a staff loading chart that includes names of project personnel and their estimated effort measured in working hours.
   • Create a role assignment matrix that presents a detailed breakdown of actual staff assigned to project roles.
   • Make a staff training plan that explains what kind of training and in what quantity will be required for project personnel to reach required skill levels.
   • Create an organizational plan which is a visual representation of project relationships between roles and responsibilities planned for the project.
3. Orientation & Development.
   • Develop an orientation programme that explains how to perform the process of orientating new staff members.
   • Make appointed candidates familiar with their roles and responsibilities through your orientation programme.
   • Appoint a person who will manage the orientation process and ensure that right people are assigned to right jobs.
   • Provide necessary training to new personnel, according to your staff training plan.
   • Consider giving personnel some important jobs as a test or examination in order for you to analyze their performance and ensure they are capable of performing their roles and duties.
   • Provide employees with extra benefits of in-depth knowledge of their functional areas.
4. Remuneration & Evaluation.
   • Estimate remuneration per staff member (a kind of compensation provided monetarily to project employees for their work performance).
   • Be sure remuneration serves as the key monetary incentive for your employees to work on your project.
   • Develop a payroll sheet that includes salary rates based on employee remuneration.
   • Identify promotion opportunities (non-monetary incentive) within your project and explain your staff what benefits they gain if being engaged in your project.
   • Receive employee feedback to keep track of behaviors, attitudes and opinions of project personnel regarding their jobs.
   • Use feedback data to supervise different work units and teams involved in your project.
   • Evaluate staff performance to determine whether your project employees perform their jobs and roles as required.
   • Review staff workload to determine whether employees show the desired level of performance, as defined by your staff loading chart.
   • Create a staff shifting plan that explains how employees are ...

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