Virtual office checklist

1. Advantages of virtual office

• Distance is no longer an obstacle to accomplish collaborative projects and organize remote conferences and meetings
• Productivity improvement can be spread across time zones and different countries
• Reduced overhead costs
• Outsourcing becomes more applicable and efficient

2. Disadvantages of virtual office

• The need to reorient your existing business
• Traditional tools and methods of business management are not applicable
• A potentially negative reaction of human resources to changes regarding virtual office implementation
• Inexperienced managers and supervisors may fear a lack of control of their subordinates whom they cannot see

3. Requirements for virtual office

• Employees and managers should be empowered and trusted to participate in virtual office workflows
• Employees and managers should be well-trained and competent to participate in virtual office workflows
• A reciprocal loyalty should be established between employees and managers
• Senior management should be ready to neglect ...

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  existing management methodologies and to find and implement new ways to manage virtual working

4. Considering new opportunities for working

• Using electronic mail service (e-mail) that allows employees working together even if they are not in the same location
• Implementing groupware and collaborative software that allow communicating with employees and managers and discussing any issues with many people simultaneously. Employees can access one and the same corporate information remotely through secure internet connection
• Running videoconferencing that creates a link between people by means of live audio and video conferences
• Using teleworking to allow home-workers and freelancers collaborating with office employees through telecommunication equipment

5. Improving competitiveness through outsourcing

• Focusing on core operations
• Improving quality of services
• Gaining valued expertise and experience from external companies
• Better cost management and reduced expenditures
• Introducing the latest technologies and the most effective solutions
• Improving standards and introducing better performance

6. Finding collaborative partners considering the following:

• Establishing long-term strategic